Project Administrator

A Project Administrator is required for a large and exciting construction project in Berlin, Germany.

Ideally be local to Berlin area as this will be based at the construction site offices.

Duties & Responsibilities 

• Ensure all team members are aware of administration processes, to ensure the office runs efficiently and smoothly.
• Ensure Project Director/Project Manager has all documentation required for forth coming meetings.
• Responsible for co-ordinating all project documentation; records must be maintained, kept up-to-date and archived correctly.
• Responsible for individual employee files/queries.
• Greeting visitors and registering them on arrival, booking inductions.
• Booking flights and accommodation.
• Document control.
• Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date.
• Manage mail and packages, ensure prompt distribution across the departments.
• Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting
• Maintain various staff records such as training, issue of PPE and booking training courses as required for staff to meet needs of site training database
• Proactively manage meeting room allocation, manage cleaning services and arrange lunches.

 
Requirements

• Must Speak English & German 
• Preferably you will have experience on construction projects / on-site offices or similar environment
• Experience as a Project Administrator
• Excellent communication skills
• Must have a pro-active, positive approach

 Conditions

• Negotiable salary
• Long term employment
• Excellent opportunity to work for a huge company