Document Controller

Our client are looking to hire a Document Controller / Administrator for on a biotech site in Hillerød, Denmark. 

You will be reporting to the Project Manager to provide a variety of administrative support duties for the project manager & project team. 

This is to start immediately & the preference will be someone local to Hillerød. 

You must have an EU passport to be considered for this. 

Duties

• Responsible for co-ordinating all project documentation; records must be maintained, kept up-to-date and archived correctly 
• Collating times sheets and forwarding to payroll to process, following up on payroll queries 
• Preparation of reports and memorandums 
• Responsible for individual employee files/queries 
• Site tracker-needs to be done every day 
• Greeting visitors and registering them on arrival 
• Update REQ register- every time a new req is raised
• Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one
• Update RFI register- when uploaded on conject or Client has answered a previous RFI 
• Booking flights and accommodation 
• Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data 
• Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date
• Manage mail and packages, ensure prompt distribution across the departments 
• Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting 
• Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes 
• Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database 
• Proactively manage meeting room allocation, manage cleaning services and arrange lunches 
• Assist in composition and management of documentation related to Quality, Completion Packs, HSE 

 
Requirements

• Must speak English
• Must have administration experience
• Preferably you will have experience on construction projects / on-site offices or similar environment 
• Must have a pro-active, positive approach
• Must have excellent communication skills

 
Conditions

• Negotiable salary
• + other allowances / overseas package etc if you are not local