Project Administrator

A Project Administrator is needed for a huge data centre project in Middenmeer, Holland.
 
You must be local to the Middenmeer area as this will be based at an office on site.

Client
Global experts in shaping the built environment, our client are a consultancy & construction company with projects worldwide. 
 
Duties & Responsibilities

• Ensure all team members are aware of administration processes, to ensure the office runs efficiently and smoothly.
• Ensure Project Director/Project Manager has all documentation required for forthcoming meetings.
• Set up project office and arrange IT equipment and furniture.
• Create electronic and hard copy filing systems and maintain.
• Arrange accounting facilities with suppliers – i.e. Couriers, Caterers, Stationery, PPE and Signage.
• Set up project email addresses and Outlook mailboxes for the Project.
• Arrange access to all team members’ diaries and monitor movements. Book meetings for staff members as requested and liaise with any external guests accordingly.
• Process all incoming correspondence, communications, samples etc. distribute via hard copy and Conject if necessary and retain originals in hard copy files.
• Produce all outgoing correspondence, ensure all correspondence is saved using correct naming protocol and logged in correspondence database. Save electronic copies of signed letters to the project folder held electronically on‘R Drive’.
• Assist Project Director/Project Manager with regular updating of Master Project documents.
• Send weekly Meeting Schedule to Mace Project Team for their information.
• Deal with any IT issues for internal Project Team and order all IT equipment as requested.
• Book meeting rooms for all meetings and arrange refreshments/lunches for Client/external meetings.
• Handle all telephone calls/messages in a timely and professional manner, action as necessary.

 
Requirements

• Preferably you will have experience on construction projects / on-site offices or similar environment 
• Experience as a Project Administrator
• Excellent communication skills
• Must have a pro-active, positive approach

Conditions

• Negotiable salary  
• Long term employment
• Excellent opportunity to work for a huge company